Policies and Procedures
Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.
Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.
Our official policies and procedures are segmented out into seven chapters.
Policies and Procedures Chapters
All documents are in PDF format, unless otherwise noted.
Microsoft Word versions of these documents can be found on the Policies and Procedures Modification Page (MyMC Login Required).
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 11001 | Board of Trustees Bylaws (PDF,  ) |
Policy | 13 | 04/15/24 |
| 11002 | Political Activity (PDF, ) |
Policy | 1 | 12/10/01 |
| 11003 | Labor Relations (PDF, ) |
Policy | 2 | 3/20/24 |
| 11004 | Governance (PDF, ) |
Policy | 2 | 06/17/24 |
| 11005 | Formulation and Issuance of College Policies and Procedures (PDF, ) |
Policy Procedure |
2 2 |
11/13/23 01/22/19 |
| 11006 | Presidential Transition and Succession (PDF, ) |
Policy | 1 | 05/18/20 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 21000 | College Mission, Vision, and Values (PDF, ) |
Policy | 5 | 09/18/23 |
| 21001 | College Name and Corporate Seal (PDF, ) |
Policy | 3 | 06/17/24 |
| 24002 | Organization Functions (PDF, ) |
Procedure | 3 | 11/18/02 |
| 25000 |
Diversity, Equity, Inclusion, and Social Justice (PDF, ) |
Policy |
1 | 05/15/23 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 31000 | Code of Ethics and Employee Conduct (PDF, ) |
Policy Procedure |
1 2 |
06/19/17 06/18/19 |
| 31001 | Sexual Misconduct (PDF, ) |
Policy Procedure |
6 7 |
01/25/23 02/22/23 |
| 31002 | Hate/Violence Activity (PDF, ) |
Policy Procedure |
5 6 |
02/25/13 02/23/15 |
| 31003 | Conflict of Interest (PDF, ) |
Policy Procedure |
1 8 |
09/21/87 12/07/20 |
| 31004 |
Political Activity (PDF, ) |
Policy Procedure |
1 2 |
09/21/87 10/09/24 |
| 31005 | Drug and Alcohol Abuse Prevention (PDF, ) |
Policy Procedure |
1 3 |
05/15/89 02/13/18 |
| 31006 | EEO and Non-Discrimination (PDF, ) |
Policy Procedure |
9 5 |
12/12/16 03/27/18 |
| 31007 | Affirmative Action (PDF, ) |
Policy |
5 | 02/25/13 |
| 31009 | Employee Indebtedness (PDF, ) |
Policy Procedure |
2 3 |
05/16/16 05/18/16 |
|
31011 |
Prevention of Bullying and Workplace Violence (PDF, ) |
Policy Procedure |
2 3 |
11/13/17 04/19/19 |
| 31101 | Employee Privileges (PDF, ) |
Policy Procedure |
3 1 |
04/18/16 09/21/87 |
| 31102 |
Employee Responsibilities (PDF, ) |
Policy Procedure |
1 1 |
09/21/87 09/21/87 |
| 31104 | Political Activity - President; Designated College Officials (PDF, ) |
Policy | 1 | 12/10/01 |
| 31105 | Medical Examinations and Fitness for Duty (PDF, ) |
Policy Procedure |
1 4 |
01/24/18 02/13/18 |
| 31106 | Consensual Relationships (PDF, ) |
Policy Procedure |
2 1 |
02/25/13 01/26/04 |
| 32100 | Allocation, Recruitment, and Appointment of Regular Employees and Temporary with Benefits
Employees (PDF, ) |
Policy Procedure |
1 1 |
01/27/21 02/02/21 |
| 32101 |
Employment Practices (PDF, ) |
Policy Procedure |
7 5 |
02/23/15 02/23/15 |
| 32103 | Allocation, Recruitment, Employment and Advancement of Part-Time Faculty (PDF, ) |
Policy Procedure |
6 6 |
11/15/21 11/16/21 |
| 32106 | Employment of Individuals with Disabilities (PDF, ) |
Policy Procedure |
3 4 |
11/13/17 11/27/17 |
| 32201 | Inclusive Excellence Faculty Internship Program (PDF, ) |
Policy Procedure |
2 2 |
12/12/22 12/12/22 |
| 32202 | Temporary Adjunct Faculty Positions (PDF, ) |
Policy | 1 | 09/21/87 |
| 32203 | Academic Rank (PDF, ) |
Policy Procedure |
2 5 |
06/19/00 08/24/10 |
| 32204 | Distinguished Visiting Professor (PDF, ) |
Policy Procedure |
1 2 |
09/21/87 09/27/90 |
| 32205 | Minimum Educational Requirements for Faculty (PDF, ) |
Policy Procedure |
1 4 |
09/21/87 06/25/96 |
| 32206 | Faculty Workload (PDF, ) |
Procedure | 7 | 09/02/10 |
| 32207 | Nomination, Recruitment, and Appointment of Department Chairs (PDF, ) |
Procedure | 1 | 06/10/20 |
| 32302 | Trainee Status for Support and Associate Staff Appointments (PDF, ) |
Procedure | 2 | 09/27/90 |
| 32303 | Administrative Staff Internships (PDF, ) |
Procedure | 2 | 09/27/90 |
| 32305 | Working Hours for Staff Employees (PDF, ) |
Procedure | 5 | 06/24/13 |
| 32306 | Wearing of Uniforms (PDF, ) |
Procedure | 1 | 09/21/87 |
| 32500 | Flexible Work Arrangements (PDF, ) |
Policy Procedure |
5 7 |
04/15/24 03/18/24 |
| 33001 | Staff Classification Systems and Position Descriptions (PDF, ) |
Policy Procedure |
2 6 |
04/24/18 04/28/18 |
| 33002 | Establishment and Management of Positions (PDF, ) |
Policy Procedure |
2 1 |
04/24/18 04/28/18 |
| 33004 | Probationary and Regular Status for Staff Employees (PDF, ) |
Policy Procedure |
2 5 |
05/15/17 05/31/17 |
| 34001 | Changes in Employee Status (PDF, ) |
Policy Procedure |
2 10 |
06/25/18 06/28/18 |
| 34002 | Disciplinary Action and Suspension (PDF, ) |
Policy Procedure |
1 7 |
09/21/87 04/19/19 |
| 34003 | Discharge of Administrators and Staff (PDF, ) |
Policy Procedure |
2 5 |
04/08/19 04/19/19 |
| 34004 | Non-Renewal of Administrative Appointment (PDF, ) |
Policy Procedure |
3 4 |
04/28/14 04/17/17 |
| 34005 | Resignation and Retirement (PDF, ) |
Policy Procedure |
2 6 |
05/15/17 05/31/17 |
| 34101 | Grievance Process for Non-Bargaining Staff (PDF, ) |
Policy Procedure |
2 5 |
04/08/19 04/19/19 |
| 35001 | Compensation Programs (PDF, ) |
Policy Procedure |
8 23 |
06/17/19 07/01/21 |
| 35002 | Faculty/Staff Assistance Program (PDF, ) |
Policy Procedure |
2 1 |
05/18/09 10/01/12 |
| 35003 | Leave Program (PDF, ) |
Policy Procedure |
1 16 |
09/21/87 09/16/20 |
| 35004 | Wellness Activities Program (PDF, ) |
Policy Procedure |
3 1 |
06/20/11 07/01/94 |
| 36001 | Performance Evaluation and Employee Development (PDF, ) |
Policy Procedure |
1 20 |
09/21/87 12/20/12 |
| 37001 | Personnel Files (PDF, ) |
Policy Procedure |
1 3 |
09/21/87 08/24/10 |
| 38001 | Recognition Awards (PDF, ) |
Policy Procedure |
8 16 |
01/29/20 10/07/20 |
| 38002 | Honorary Degrees (PDF, ) |
Policy Procedure |
5 4 |
05/15/23 05/15/23 |
| 39001 | College Ombuds (PDF, ) |
Policy Procedure |
2 1 |
06/25/18 03/07/16 |
| 39002 | Volunteers and Interns (PDF, ) |
Policy Procedure |
2 2 |
12/10/18 01/22/19 |
|
39003 |
Protection Against Retaliation (PDF, ) |
Policy Procedure |
2 2 |
06/17/19 10/17/19 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 41000 | Student Success (PDF, ) |
Policy Procedure |
2 2 |
06/23/23 04/19/23 |
| 41001 | Admission to Montgomery College (PDF, ) |
Policy Procedure |
7 23 |
04/15/24 09/09/24 |
| 41002 | Equal Education Opportunity and Non-Discrimination Policy (PDF, ) |
Policy Procedure |
9 5 |
04/15/24 10/20/23 |
| 41003 | Student Cumulative Records (PDF, ) |
Policy Procedure |
4 10 |
3/20/24 02/25/22 |
| 41004 | Student Health and Safety (PDF, ) |
Policy Procedure |
1 1 |
12/17/84 12/17/84 |
| 41005 | Presidential Academic Excellence Award (PDF, ) |
Policy Procedure |
2 9 |
03/21/22 04/03/24 |
| 41006 | Board of Trustees Academic Excellence Award (PDF, ) |
Policy Procedure |
2 4 |
02/21/22 02/12/24 |
| 41007 | Board of Trustees Apprenticeship Academic Excellence Award (PDF, ) |
Policy Procedure |
2 4 |
02/21/22 02/12/24 |
| 42001 | Student Code of Conduct (PDF, ) |
Policy Procedure |
2 7 |
01/24/24 07/02/18 |
| 42002 | Behavioral Intervention Teams (PDF, ) |
Policy Procedure |
2 1 |
01/24/24 03/07/16 |
| 42003 | Student Social Media Privacy Protection (PDF, ) |
Policy | 1 | 01/23/17 |
| 43001 | Student Financial Aid (PDF, ) |
Policy Procedure |
3 4 |
01/24/24 08/21/21 |
| 43002 | Board of Trustees Student Grants and Scholarships (PDF, ) |
Policy Procedure |
6 3 |
01/24/24 06/22/21 |
| 43003 | Tuition Waiver for Non-Employees of the College (PDF, ) |
Policy Procedure |
10 11 |
09/23/19 09/07/21 |
| 44002 | Student Life Contracts (PDF, ) |
Procedure | 3 | 08/20/10 |
| 45001 | Tuition, Fees, and Refunds (PDF, ) |
Policy Procedure |
11 8 |
06/17/24 06/27/24 |
| 45003 | Tuition and Fees; State Aid (PDF, ) |
Policy Procedure |
12 7 |
04/15/24 06/27/24 |
| 45004 | Student Indebtedness (PDF, ) |
Policy Procedure |
3 7 |
3/20/24 06/22/23 |
| 45005 | Student Concerns About Athletic Programs and Activities (PDF, ) |
Policy Procedure |
2 3 |
09/23/19 06/22/23 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 51001 | Philosophy, Purposes, and Program Commitments (PDF, ) |
Policy | 1 | 06/26/78 |
| 51003 | College Out-of-County Instruction (PDF, ) |
Policy Procedure |
3 5 |
01/08/03 01/08/03 |
| 51004 | College Out-of-County, Non-Instruction Related Activities (PDF, ) |
Policy Procedure |
3 2 |
01/08/03 01/08/03 |
| 51005 | Field Trips (PDF, ) |
Policy Procedure |
1 3 |
01/24/18 02/12/18 |
| 52001 | Curriculum and Course Proposals (PDF, ) |
Procedure | 11 | 05/27/20 |
| 52002 | Exploratory Courses (PDF, ) |
Policy Procedure |
1 5 |
02/20/84 10/05/12 |
| 52003 | Honors Program (PDF, ) |
Procedure | 2 | 10/13/94 |
| 52004 | Advisory Committees for Career Curricula Areas (PDF, ) |
Policy Procedure |
3 4 |
11/13/17 11/27/17 |
| 53001 | Academic Regulations and Standards (PDF, )
|
Procedure | 16 | 04/23/24 |
| 54001 | Workforce Development and Continuing Education Program (PDF, ) |
Policy Procedure |
3 5 |
05/16/16 05/18/16 |
| 58001 | College Calendar (PDF, ) |
Policy Procedure |
6 10 |
04/15/24 12/13/21 |
| 58002 | Assessment Testing and Appropriate Course Placement (PDF, ) |
Policy Procedure |
4 14 |
05/16/16 06/17/16 |
| 58003 | Academic Freedom (PDF, ) |
Policy | 1 | 06/26/78 |
| 58005 | Closing of the College (PDF, ) |
Procedure |
11 | 06/28/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 61001 | Fiscal Control (PDF, ) |
Policy Procedure |
11 12 |
09/23/13 09/23/13 |
| 61002 | Revolving Funds (PDF, ) |
Policy |
2 | 09/19/88 |
| 61003 | Bank Services (PDF, ) |
Policy Procedure |
1 3 |
01/21/85 08/20/10 |
| 61004 | College Investment Program (PDF, ) |
Policy Procedure |
7 3 |
06/18/12 04/19/13 |
| 61005 | Internal Audit (PDF, ) |
Policy Procedure |
3 9 |
05/15/17 05/31/17 |
| 61006 | Fixed Asset Management (PDF, ) |
Policy | 1 | 05/15/06 |
| 61007 | Intangible Asset Management (PDF, ) |
Policy Procedure |
1 1 |
03/19/12 03/19/12 |
| 61008 |
Reporting Suspected Acts of Wrongdoing (PDF, ) |
Policy Procedure |
3 4 |
06/17/19 06/15/22 |
| 61009 | Tax-Exempt Bond Compliance (PDF, ) |
Policy Procedure |
1 1 |
10/20/14 07/18/16 |
| 62001 | Auxiliary Services (PDF, ) |
Policy Procedure |
3 3 |
06/16/03 06/16/03 |
| 62003 | Public Information, Communications, and Marketing (PDF, ) |
Policy Procedure |
3 6 |
12/12/16 02/22/23 |
| 62004 | Crowdfunding (PDF, ) |
Policy Procedure |
1 1 |
05/16/16 05/18/16 |
| 63001 | Procurement, Consultant Services, and Contracts (PDF, ) |
Policy Procedure |
18 21 |
01/29/20 06/22/21 |
| 64001 | External Audit (PDF, ) |
Policy Procedure |
7 6 |
02/25/14 02/25/14 |
| 64002 | Professional Liability (PDF, ) |
Policy Procedure |
1 2 |
11/27/80 07/12/97 |
| 64003 | Worker's Compensation (PDF, ) |
Procedure |
1 | 04/26/85 |
| 65001 | Reimbursement for Travel and Related Expenditures (PDF, ) |
Policy Procedure |
2 7 |
06/19/17 08/20/10 |
| 66001 | Acceptable Use of Information Technology (PDF, ) |
Policy Procedure |
3 5 |
04/28/14 12/1/21 |
| 66002 | Confidential Data Management and Security (PDF, ) |
Policy Procedure |
2 2 |
02/21/22 02/25/22 |
| 66003 | Identity Theft Prevention Program (PDF, ) |
Policy Procedure |
1 1 |
01/25/13 01/25/13 |
| 66004 | Information and Communication Technology Accessibility (PDF, ) |
Policy Procedure |
2 2 |
04/19/21 04/20/21 |
| 66005 | Data Asset Management and Security (PDF, ) |
Policy Procedure |
1 1 |
02/21/22 02/25/22 |
| 67001 | Maintenance of Undesignated Reserve Fund Balance (PDF, ) |
Policy Procedure |
2 2 |
10/17/16 10/18/16 |
| 68001 | Intellectual Property (PDF, ) |
Policy Procedure |
1 3 |
10/15/01 04/19/19 |
| 68003 | Gifts Acceptable to Montgomery College (PDF, ) |
Policy Procedure |
2 5 |
12/14/15 11/06/24 |
| 68004 | Inspection of Public Records (PDF, ) |
Policy Procedure |
4 3 |
05/15/17 02/22/23 |
|
68005 |
Research Misconduct (PDF, ) |
Policy Procedure |
2 2 |
09/22/14 08/14/14 |
| 68101 | Use of Copyrighted Materials (PDF, ) |
Policy Procedure |
2 1 |
12/12/16 12/13/16 |
| 69001 | Corporate Sponsorships (PDF, ) |
Policy Procedure |
1 1 |
01/24/18 02/13/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 71001 | Space Planning and Utilization (PDF, ) |
Policy Procedure |
2
3 |
09/24/01
08/13/10 |
| 72001 | Construction Projects (PDF, ) |
Policy Procedure |
2
3 |
12/10/01
08/13/10 |
| 73001 | Leasing of Facilities (PDF, ) |
Policy Procedure |
2
3 |
09/24/01
08/13/10 |
| 74001 | Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, ) |
Policy Procedure |
5
5 |
05/15/23
05/15/23 |
| 75001 | Use of Facilities (PDF, ) |
Policy Procedure |
2
4 |
09/21/15
03/17/16 |
| 75003 | Restrictions on Smoking, Tobacco, and Sale of Tobacco Products (PDF, ) |
Policy Procedure |
3 3 |
06/16/15
06/16/15 |
| 75004 | Freedom of Expression (PDF, ) |
Policy Procedure |
2
4 |
01/23/17
01/26/17 |
| 75005 | Protection of Minors (PDF, ) |
Policy Procedure |
1 7 |
04/28/14 02/22/23 |
| 75006 | Drone/Unmanned Aerial Vehicle Use (PDF, ) |
Policy | 1 | 01/23/17 |
| 76001 | Vehicle Registration and Parking (PDF, ) |
Policy Procedure |
5 6 |
10/20/15
04/19/19 |
| 77001 | Public Safety (PDF, ) |
Policy Procedure |
3 7 |
04/08/19
04/09/19 |
| 77002 | Prohibition of Weapons on Campus (PDF, ) |
Policy Procedure |
2 2 |
05/13/19 05/14/19 |
| 78001 | Acquisition, Sale, and Disposal of College Real Property (PDF, ) |
Policy Procedure |
1
2 |
10/17/16
10/18/16 |
| 79001 | Use of College-Owned Vehicles (PDF, ) |
Policy Procedure |
2
4
|
12/13/10
12/13/16
|
Recently Approved/Updated Policies and Procedures
November 6, 2024
The president has approved modifications to the following procedure:
- 68003 Gifts Acceptable to Montgomery College
October 14, 2024
As part of the ongoing work to review all policies, the Board of Trustees has reviewed the following policies which have no recommended modifications:
- 31004: Political Activity
- 31104: Political Activity – President, Designated Officials
October 9, 2024
The president has approved modifications to the following procedure:
- 31004 Political Activity
September 9, 2024
The president has approved modifications to the following procedure:
- 41001 Admission to Montgomery College
All approved Policy and Procedure modifications for the fiscal year can be found in
the July 2024 – Current Modifications (PDF, ) document. Archived Policy and Procedure modifications can be found below.
Archived Policy and Procedure Modifications
Here you can find up to 5 years of archived modifications
- July 2022 - June 2023 Modifications (PDF, )
- July 2021 - June 2022 Modifications (PDF, )
- July 2020 - June 2021 Modifications (PDF, )
- July 2019 - June 2020 Modifications (PDF, )
- July 2018 - June 2019 Modifications (PDF, )
Policy and Procedure Proposals—Feedback and Public Comment
The following proposal is posted for feedback and comment from the Montgomery College community. When providing your comment, please provide your name, email, department/unit, and the line number(s) to which your comment applies.
Current Public Comments
There is currently one (1) item open for public comment.
75004: Freedom of Expression
A copy of the modifications can be found here (PDF, ) .
Public comments will be accepted until December 4th, 2024.
The proposed modifications to policy are intended to improve the overall tone and readability.
The proposed modifications to the procedures seek to provide more specific guidance for all expressive activities that will help to ensure the safety and security of the College community and minimal disruption to operations. In addition, modifications to section II provide more specific and detailed guidance regarding the time, place, and manner of demonstrations. Other edits throughout seek to improve clarity and readability as well as update to reflect current college practice.